Appointment and Role of Independent Reviewing Officers

If a Local Authority is looking after a child, it must appoint an Independent Reviewing Officer (IRO) for that child's case. The name of the IRO and his/her contact details must be recorded on the child's case record.

The IRO must be appointed to the child's case and meet the child before the first Looked After Review and, as a matter of good practice, should be appointed within the first five working days.

Sibling groups, whether or not placed together, should have the same IRO and should be informed that they share the same IRO as their siblings, except where conflict of interest between siblings makes this inappropriate or the size of the sibling group makes this unmanageable.

The child should be given notification of his/her IRO, along with details about how to make contact with him/her. This could be by video call, email or text. IRO's have a profile with updated contact details which will be sent out by the IRO and/or admin officer. If the child is only informed verbally, then the date that s/he was given this information must be placed on the case record.

The IRO should be allocated for the duration that the child is looked after and should continue as the IRO if a child returns to care of the same local authority at a later date, if reasonably practicable.

Where a mother and/or father and their child are looked after, the child should have a different IRO.

If the IRO leaves the employment of the local authority, or for any other reason stops being the IRO for a particular child, s/he should introduce the new IRO to the child in person where possible. We understand that this is not always possible but should be good practice.

There are two clear and separate aspects to the function of the IRO: chairing a child's review - see Children Looked After Reviews Procedure, and monitoring a child's case on an ongoing basis including whether any safeguarding issues arise to ensure plans are progressing timlely for the child or young person.

As part of the monitoring function, the IRO also has a duty to identify any areas of poor practice, including general concerns around service delivery/collective experience of Children Looked After (not just around individual children). This will support the service area to make improvements for all children and young people.

The IRO should immediately alert senior managers if any such areas are identified.

The responsibilities of the IRO include:

• A responsibility to consult the child/young person about his/her Care Plan at each review and at any time that there is a significant change to the Care Plan;
• Ensuring that Care Plans for Children Looked After are based on a detailed and informed assessment, up to date, effective and provide a real response to each child's needs;
• Identifying any gaps in the assessment process or delivery of service;
• Offering a safeguard to prevent any 'drift' in care planning and the delivery of services;
• Monitoring the activity of the Local Authority: that Care Plans have given proper consideration and weight to the child/young person's current views, wishes and feelings and that he/she fully understands the implications of any changes to their Care Plan, and
• Ensuring that, having regard to age and understanding, the child has been informed of the steps he/she may take under the Children Act 1989, and in particular, where appropriate:
  • The right to apply, with leave, for a Section 8 Order/discharge of a Care Order - if the child wishes to take legal proceedings under the Children Act 1989, the IRO must establish whether an appropriate adult is able and willing to assist the child/young person to obtain legal advice or bring proceedings on his/her behalf, and, if there is no such person, assist the child/young person to obtain such advice;
  • The right to access representations/complaints procedures and how to do this.
• Making sure that the child/young person understands how an advocate could help and his or her entitlement to one;
• Advising the child/young person of their right to apply for an order or seek discharge of an order;
• In relation to short breaks:
  • Being sensitive to the close and active involvement of parents of a child looked after in a series of short breaks;
  • Problem-solving where there might be difficulties or issues;
  • Alerting the local authority if there are concerns that the placement is not meeting the child/young person's needs.

The IRO has the authority to refer a case to CAFCASS if he/she 'considers it appropriate to do so'.

The IRO must consider whether it is appropriate to refer a case to CAFCASS if:

• In his/her opinion, the Local Authority has failed in any significant respect to prepare the child/young person's Care Plan; review the child's case or effectively implement any decision in consequence of a review; or are otherwise in breach of their duties to the child/young person in any material respect; and
• Having drawn this to the attention of persons of appropriate seniority in the Local Authority, the issues have not been addressed to IRO's satisfaction within a reasonable period of time.

The IRO will need to consider together with the children's guardian what communication is necessary in order to promote the best possible care planning process for each child.

As soon as the IRO has been appointed to a child subject to proceedings:

• The IRO should provide the Local Authority legal adviser with the name of the IRO and with his/her contact details; and
• The Children's Guardian should be advised of each review meeting and invited, where appropriate;
• The Local Authority legal adviser and the Children's Guardian should receive a copy of each review record.

The IRO should ensure that s/he is in discussion with the Children's Guardian at intervals, as is appropriate for each child's case and that the topics of discussion include:

• The wishes and feelings of the child;
• The current Care Plan;
• Whether details of the Care Plan are subject to a formal dispute resolution process and if so details of this;
• Any complaints that have been received about the case; and
• Any issues raised in court in relation to the implementation of the current Care Plan.

The Social Worker must inform the IRO of significant changes/events in the child/young person's life including:

• Any proposed change of Care Plan, for example arising at short notice in the course of the proceedings following directions from the court;
• Discharge from care by a person with parental responsibility when the child/young person is section 20 Accommodated;
• Where agreed decisions from the review are not carried out within the specified timescale;
• Major changes to the contact/family time arrangements;
• Changes of allocated social worker and/or team;
• Any safeguarding concerns involving the child/young person which may lead to enquiries being made under Section 47 of the 1989 Act ('Child Protection Enquiries') and outcomes of Child Protection Conferences, PLO Meetings or other meetings that are not attended by the IRO;
• Complaints from or on behalf of the child/young person, parent or carer;
• Unexpected changes in the child/young person's placement provision which may significantly impact on placement stability or safeguarding arrangements;
• Significant changes in birth family circumstances for example births, marriages or deaths which may have a particular impact on the child;
• If the child/young person is charged with any offence leading to referral to youth offending services, pending criminal proceedings and any convictions or sentences as a result of such proceedings;
• If the child/young person is excluded from school;
• If the child/young person has run away or is missing from an approved placement;
• If there is a plan to move a child/young person from their current placement;
• If the child/young person moves placement;
• Significant health, medical events, diagnoses, illnesses, hospitalisations or serious accidents; and
• Panel decisions in relation to permanency;
• Where a placement is a Placement at a Distance.